Leave Application Format for Students: Easy Guide with Examples

Thinking about taking a leave from school? Then you must write a leave application letter to get an approval from your school or notify them. At most of the schools, it’s required to submit a leave application in order to take a day or two off from school. There could be many reasons for taking a leave and the common ones are:

• Illness
• Family function
• Travel
• or any personal reason

The best way to notify your school about leave is by writing a leaving application letter or by sending an Email with a leave application. As a student, you must learn how to write a leave application, at least try to understand the format so you can write a leave letter for any situation.

Purpose of Writing a Leave Application Letter

The purpose of writing a leave application letter is to notify school why you’re taking a leave, when you’re taking a leave, reason behind taking a leave, etc.

A well written leave application helps your teachers understand why you’re absent from the school so they can record it properly.

It is important to follow the correct format while writing a leave application. Please note that different schools may have different format, so follow the format as per your school guidelines only.

Make sure to back up your reasons, you can just write any reason without any justification. Let’s say you’re taking a leave because of illness then in such a case, you could attach doctor’s note as a proof to get your medical leave approved.

Quick Tip: Always be hones, do not write any vague or false reason because your school may take strict action if they found you lying.

What Is a Leave Application?

A leave application is a written document that is submitted to seek permission to take a leave of absence from school for a specific period. This application letter is written to the school principal, class teacher, or school authority. The reason for taking a leave is included in a letter along with the dates.

Format of a Leave Application for School

As already mentioned, the format may vary from one school to another but here is a common format that is widely acceptable. Students must be aware of the format in order to write a well structured formal leave application.

Date: Make sure to mention the date on which the application is written

Recipient: Make sure to address the person To whom you are addressing the letter

Subject line: The subject should clear that this is a Leave application. School Principal, teachers are busy people so make sure to write a subject so they can understand what this letter is about.

Salutation: Always use a formal greeting i.e. Respected Sir/Madam

Body of the application: Start the body of the application by writing your name, class, and mention the reason for taking a leave. Make sure to mention the dates for which you’re taking a leave.

Closing and signature: End the application by politely requesting for a leave application.

Here are a few common situations when students write leave applications:

• Sick leave (fever, cold, injury, etc.). this is the most common reason, attach a doctor’s note for proof.
• Attending a wedding or family function, you may attach an invitation card as a proof
• Going out of town
• Emergency at home
• Religious observance

Sample Leave Application for School for Medical Reason

Date: April 30, 2025

Subject: Leave Application for Two Days

Respected Sir/Madam,

I am [Your Name], a student of [mention class]. I am writing this application to kindly request for a leave for two days, from [date] to [date]. I am suffering from Cold and Viral fever and the doctor has advised to take rest for two days. (Doctor’s note is attached with the application)

I assure you that I will catch up on the pending classwork and assignments once I return.

Thank you for your understanding.

Sincerely,
[Your Full Name]

Can a Parent Write a Leave Application on their Child’s Behalf?

The answer is YES, Parents can write a leave application for their kids. Here is an example:

Subject: Leave Application for My Son/Daughter

Respected Sir/Madam,

I am writing this leave application to inform you that my son/daughter, [Child’s Full Name], studying in [Class] is suffering from Fever and will not be able to attend school from [date] to [date].

I request you to kindly grant him/her leave for the mentioned days.

Thank you for your understanding.

Sincerely,
[Parent’s Name]

Final Thoughts

Writing a leave application is something that every student must learn. You never know what you may need to write a leave application so be prepared and understand the format. We have shared a few leave application samples on this page, do check them out and use them as a reference.